8.2 Approving Logbooks

Logbooks in LAAMP follow a unique approval workflow that differs from standard assessment verification. Unlike Practical or Standard Assessments, Logbooks can be reviewed and approved by a wider group of permission holders—expanding accountability and reducing the workload on Coordinators and Administrators.

This page outlines how Logbook approval works, who can do it, and how it fits into LAAMP’s broader verification process.

What Makes Logbook Approval Different?

• Logbook Pages are submitted individually by users over time (e.g., per shift or per task).

• Each page must be approved by a designated Logbook Approver.

• Once the Logbook has enough approved entries to meet its configured requirement, the Approver can:

  • Send it back for more entries, or

  • Submit it for formal Verification, where it enters the standard verification workflow.

Who Can Approve Logbooks?

There are two categories of permissions that can approve Logbooks:

1. Logbook-Only Approvers

These roles have access to the Approval List for the sole purpose of reviewing Logbook submissions:

• Assessor

• Crew Leader

• Coordinator Support

• Requestor

These users can:

• View submitted Logbook pages

• Approve or reject individual entries

• Submit the entire Logbook for formal verification when the required entries are complete

They cannot verify or authorise assessments outside of Logbooks.

2. Predefined Approvers with Expanded Access

The following roles already have access to the Approval List for broader functions, but also serve as Logbook Approvers:

• Authoriser

• Coordinator

These users can approve Logbooks alongside their standard assessment responsibilities.

3. Who Cannot Approve Logbooks?

• Administrators cannot act as Logbook Approvers.

  They can manage users and training setup but are excluded from the approval process for logbook entries.

Approving Logbook Pages – Step-by-Step

1. Go to the Approval List.

2. Filter by Logbook Entries (optional).

3. Select a user’s logbook submission.

4. Review the recurring page entry and any attached evidence.

5. Choose to:

   • Approve the entry

   • Reject it with feedback

6. Once enough entries are approved:

   • Click “Submit for Verification” to send the full Logbook into the standard workflow, or

   • Return it to the user to continue logging entries

Best Practices

• Delegate Logbook approval to Crew Leaders or frontline roles for faster feedback cycles

• Monitor approval volumes to ensure fair distribution across approvers

• Provide guidance on evidence quality expectations to all Logbook Approvers

• Use comments to coach users when rejecting entries